AGM Minutes

Dart Hockey Club AGM Minutes 9th May 2022

Totnes Rugby Club 7.45pm

1.              Present – April Wakeham, Amelia Wakeham, Heather Lunnon, Rachael Grills, Paul Rose, Kyla Townsend, Adele Hart, Leah Hart, Lynne Fouracre, Jen Gaywood, Jack Carter, Colin Spencer, Sophie Moore, Georgie Moore, Tracey Prearce, Annie Quartley, John Payne, Kat Bush, Kerry Taylor, Jo Rendle, Jo Cooke, Sam Williams, Suzanne Payne, Cath Causey, Claire Powlesland, Amy Palke

2.              Apologies – Jacqui Moore, Ros Parkes, Tom Calder, Vicky Mcgall, Anthony Gaywood, Rachel Berry

3.              Matters Arising – Community Project Update – Seb Bourne attended – Advised he first got involved when heard about the school sale of land consultation. Initial idea was for school to hand pitch & land to community as Totnes needs to have sport facility. He & others got together to start a community interest company, they spoke to all groups who use the facility and asked what they wanted from it – from this they developed a proposal to take ownership of pitch with a view to develop parking & club house, viability proven as will earn income from usage fees & have a permanent staff member for bookings, holiday camps etc. All plans are linked to waterfront & extra storage to be offered. The company gave plans to Kevicc & heads of terms are currently being prepared, Seb raised slight concern as Kevicc is now becoming an academy which is delaying their decision, Totnes Council are also involved as they wish to create arts area within old school buildings. At present there is not a huge amount the company can do as can’t force school to move forward but they do know the Governors are on side. Also a small risk the school may use these plans to build other ideas & won’t follow through with the proposal, property development is still a possibility and so far agreement is based mainly on trust. CC thanked Seb for update & wished him luck going forward.

 Club Mark – JG advised we have to re-apply for this every 4 years, essential as proves to insurers we are operating at a level to keep everyone safe & very useful for obtaining funding. All sections nearly completed, just development plan for next 4 yrs & safe guarding to finish, then England Hockey to sign it off at end of May. CC thanked JG & team for all hard work.

4.              Chairman’s report – CC’s report attached.

5.              Treasurer’s report- Financials available on Website – we had a good year with acc balances rising from 23k to 35k about 7k expenses still to be billed to us re pitch hire & teas. Lottery grant £1467 received thanks to JG & SP. JC advised we are happy to keep subs constant across all sections. Need to keep reserves for improvements. BAL of £5k in social fund. Subs collection has been much improved this year thanks to hard work of SP & SW, looking to trial collecting subs through Teamo for adults next season.

6.              Team and Junior reports – all reports from captains attached.

7.              Men’s teams for 22/23 season men’s – Sam & John P summarised situation as per previous committee meet – proposal was to have one men’s side going forward as would be much easier to manage & give strong squad for development, if were to be a big influx in the following year the new team would join at same level as men’s 2nd X1 finished. CC said this had now been discussed at length and decision was ready to be made. Will also be friendlies/Sunday league arranged to keep male interest, important AQ also involved to bridge the gap between the men and those juniors coming forward. SW proposed JP seconded.

CP to advise league of Men’s 2nd team withdrawal.

8.              Social Committee report – 2 recent events held - Pub Golf & Battlefield, both were well attended & great fun.

D&D to be held Friday May 13th. Also planned - Pig Race in the autumn, Wine Tasting next Feb.

The club now feels we can re-instate Jason’s Tournament after a 2 year break due to Covid, to be held on Sep 10th 2022.

9.              Coaching-TP & JP written reports attached

10.           Umpiring- Tp report attached

11.           Election of Offices – to include adoption of suggested roles & sub-committee changes.

See separate document

12.           Any Other Business - None

Meeting closed at 9.15pm

Signed as a true copy…………………………………………………………… C A Causey Chairperson